When you use employee tracking software, you have a lot of options. The software will share a large amount of the traditional roles that managers take on, including identifying how many hours each employee is allowed to work. The software can even keep track of the relevant laws. Naturally, you have to enter the right settings initially for the software to work properly.
The Right License
As an enterprise business, you have a lot of people to oversee. Because of the sheer volume of people you are working with, you need to ensure that you pick the right license. If you only license the software you use for a small number of devices, you may run into trouble down the road when the vendor learns how many people are using the software. Purchasing a large license, such as with the bulk pricing that many companies offer for hundreds of devices, often allows you to take advantage of economies of scale. Investigate the license details carefully before you invest in your employee tracking software.
Entering the Right Settings
Wherever you are, there are going to be relevant laws you need to follow. These laws will determine how many hours per week an employee is allowed to work. It is important to enter the correct number for each area where your employees work. Once you have entered this information, your software will alert you if you are attempting to over-work an employee.
The laws can also apply to the number of weeks an employee works per year. In many municipalities, there are requirements for time off. If you enter the settings correctly, you will know when an employee needs to take time off because of the law. Not entering the right settings or forgetting to enter them at all means you are not making full use of your software.
Time On and Off
In many cases, your employees need time off during specific days or hours of the day. When you balance employee time on the clock versus off the clock, your morale will tend to rise. If you fail to enter the times your employees would prefer not to work, your morale will tend to flag. Beyond the law, your employees will suspect you are not paying attention to their needs if you consistently schedule them to work when they would prefer to be off for family or other personal matters.
Personal Device Compatibility
The days when a central terminal was all you needed for clocking in and out are over. Nowadays, most people access the Internet via their phones. Mobile devices have exploded in popularity, so this is the method by which you should expect your workers to use the employee tracking software. This is especially true for workers who work in locations that are far removed from your main office. When your employees can clock in and out on their personal devices, they can focus on their work instead of the logistics of their times.
Automating it All
The more you automate with your time tracking software, the less you have to think about manually. You can receive warnings if you are going to book a part-time employee for too many hours, or if you are going to exceed the legal numbers of hours an employee should work in a week. You can even receive an automated alert if you are not giving an employee enough hours. By automating your employees' times, you save yourself a significant amount of extra effort. The use of automation also lets you avoid making mistakes due to having too much to think about.