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Synerion Blog

How To Become More Efficient with Proper Staff Scheduling

Posted by Team Synerion on Nov 30, 2017 11:30:55 AM

paul-bence-395888.jpgStaff scheduling software allows your company to operate far more efficiently. More importantly, it allows you as management to be more efficient. Your daily tasks require a large amount of mental energy and time, and anything that facilitates saving some of those precious resources is a big help. With the right software, properly set up, you can make far better use of each 24 hours than you could otherwise.

Get More Time in Your Day

You have a lot of aspects within your company that need to be handled, and everything you do takes time away from everything else you need to do. When you have staff scheduling handled, you will not need to allocate the same amount of time to this task as you otherwise would. Much of a manager's time is often spent in the process of staffing, thinking through the optimal level of staffing and rearranging the schedule. When you do not have to manually perform these types of functions, you have more time to handle other important tasks. Your company will have ample "fires" that must be extinguished.

Keep Laws Followed

In many cases, staffing is governed by laws that can become intricate. When you have a medium-size staff, ensuring that everyone is being worked within the confines of the law can become challenging. If you make a mistake, you can face a bothersome fine, as well as the potential for a lawsuit if an employee feels they are being treated unfairly. The best way to solve these types of problems is to never have them in the first place. With the right software in place, you can rest assured that you will receive a reminder before a law gets bent or broken, instead of finding out too late.

Optimal Staffing Mathematically

You know how much work each of your staff members can do on the average. You can enter this information into staffing software. This allows you to efficiently plan your workforce so that you never have to be concerned about putting too many or too few people on a given shift. While you could manually go over this every time you plan your staffing or have to adjust to someone calling in sick, the software can do this without your direct and constant input. This allows you to focus on non-staffing activities.

No Double Payments

There are few things worse than double-paying an employee. When you accidentally schedule an employee to work through their vacation time, you end up paying them twice. While this might be legal or might not, the cash flow concern is absolutely worth considering. If you avoid double-paying only one or two workers a year, the software will likely pay for itself. This way, you can focus on ensuring that your workers do as they need to, instead of worrying about whether they have vacation time coming up.

Freedom to Make Larger Decisions

There is more to your day than doing -- there is also thinking. As a manager, you need to be at least one or two steps ahead. Without staffing to slow you down, you can focus on making company-expanding decisions instead of just maintenance.

Knowing When to Hire

Hiring new employees can be a scary situation. On the one hand, having too many people on the payroll becomes cumbersome and can lead to under-working people. Those people are more likely to quit due to needing more money. If you do not have enough people on the payroll, workers tend to be over-worked and burn out. When your staffing is automated, you can tell when you need to hire.

Topics: Staff Scheduling, workforce management software

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