--- title: Building a Business Case for a Time and Attendance Solution description: In this blog we'll share with you how to build a business case for a time and attendance solution! image: https://blog.synerion.com/hubfs/Purchased_Images/photodune-10735083-happy-business-man-make-handshake-exchange-case-xs_2.jpg --- [![logo-optimized](https://blog.synerion.com/hs-fs/hubfs/logo-optimized.jpeg?width=185&height=69&name=logo-optimized.jpeg "logo-optimized")](https://www.synerion.com) - [Client Support](https://www.synerion.com/client-support/) - [Request a Demo](https://offers.synerion.com/request-a-demo) - [Contact Us](https://offers.synerion.com/ca-contact-us) - [FR](https://www.synerion.com/fr/our-people/) - [Products](https://www.synerion.com/agile/) - [Agile Workforce Suite](https://www.synerion.com/agile/) - [Enterprise Suite](https://www.synerion.com/enterprise-suite/) - [Solutions](https://www.synerion.com/workforce-management/) - [Workforce Management](https://www.synerion.com/workforce-management/) - [Time & Attendance](https://www.synerion.com/time-attendance/) - [Time Clocks](https://www.synerion.com/time-clocks/) - [Employee Scheduling](https://www.synerion.com/employee-scheduling/) - [Absence Management](https://www.synerion.com/absence-management/) - [Labour Costing](https://www.synerion.com/labour-costing/) - [Mobile & Tablet](https://www.synerion.com/mobile-tablet/) - [Reporting & Analytics](https://www.synerion.com/reporting-analytics/) - [Integrations](https://www.synerion.com/integrations/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Our People](https://www.synerion.com/our-people/) - [Blog](https://blog.synerion.com/) - [Products](https://www.synerion.com/agile/) - [Agile Workforce Suite](https://www.synerion.com/agile/) - [Enterprise Suite](https://www.synerion.com/enterprise-suite/) - [Solutions](https://www.synerion.com/workforce-management/) - [Workforce Management](https://www.synerion.com/workforce-management/) - [Time & Attendance](https://www.synerion.com/time-attendance/) - [Time Clocks](https://www.synerion.com/time-clocks/) - [Employee Scheduling](https://www.synerion.com/employee-scheduling/) - [Absence Management](https://www.synerion.com/absence-management/) - [Labour Costing](https://www.synerion.com/labour-costing/) - [Mobile & Tablet](https://www.synerion.com/mobile-tablet/) - [Reporting & Analytics](https://www.synerion.com/reporting-analytics/) - [Integrations](https://www.synerion.com/integrations/) - [Industries](https://www.synerion.com/manufacturing/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Our People](https://www.synerion.com/our-people/) - [Blog](https://blog.synerion.com/) - [Client Support](https://www.synerion.com/client-support/) - [Request a Demo](https://offers.synerion.com/request-a-demo) Menu ## Synerion Blog # Building a Business Case for a Time and Attendance Solution [Team Synerion](https://blog.synerion.com/author/team-synerion) Oct 9, 2015 9:35:00 AM ![building a business case for a time and attendance solution](https://blog.synerion.com/hs-fs/hubfs/Purchased_Images/photodune-10735083-happy-business-man-make-handshake-exchange-case-xs_2.jpg?width=400&height=400&name=photodune-10735083-happy-business-man-make-handshake-exchange-case-xs_2.jpg "building a business case for a time and attendance solution")You've decided that a time and attendance solution is right for your business, but how do you justify those initial costs to your executive management team? Don't go into a meeting with just the benefits or a hastily constructed plan. Building a business case is a great way to justify costs and fully explain the necessity of the upgrade, ensuring that your proposal is seriously considered. Use this guide to build a strong business case for implementing a [time and attendance solution](http://www.synerion.com/ca-en/time-and-attendance/) in your workplace. **Start with Discovery** While there are clearly benefits to automation, applying those benefits to your specific process is essential. Every business case needs to start with a period of discovery which entails going through the current process and documenting where that system breaks down resulting in lost time and costs. Take an in-depth look at what employees and managers are currently doing to manage timesheets.  **Know the Financial Aspects** One of the biggest sticking points in business is cost. Successful business cases address all aspects of cost from the initial set up to time spent training to return on investment. Understand the indirect and direct costs of a new system and commit those costs to paper. Be very clear about the initial expenses and in what period of time those costs with be recouped through improved processes. A straightforward financial analysis can help catapult your business case to the front of the line.  **Propose a New Process** A solid business case doesn't just provide a solution, it provides a process. Create a timeline for implementation and training. Outline how long it will take to test and validate the system and how it will be rolled out company wide. Include the daily process for managers and employees, how their workload will change and how it will improve. A juxtaposition between the former process and the new process can help upper management conceptualize the change in process.  **Provide an Alternative** Though it may seem counterintuitive, providing an alternative can be just as convincing as listing out the benefits of the change. A simple alternative to use is "no change," or simply allowing the process to continue as is. Providing the financial and business consequences of both changing to automated software and continuing on with the current process can put the initial price of automation into perspective.  **Format Your Findings** Creating a finished project is essential to your business case. It needs to look professional and polished, clearly stating the major findings, recommendations, financial value analysis and next steps. All supporting documentation should be included with the business case for those who need additional information.  **Create an Executive Summary** Despite all the great information in your business case, some upper level employees simply need to give a yes or no rather than delve into the specifics of the project. An executive summary is a great piece to add to your business case to go over the proposed highlights. Assemble the executive summary using information that appeals to each member. Highlight finance, compliance, savings and employee satisfaction.  A business case may take time, but a well-made case can drastically increase the opportunity for it to be considered by your executive team. Follow these steps to compile a business case that addresses the key message that management needs to see to enact a time and attendance software system.  [![how-to-avoid-the-6-most-common-pitfalls-of-manual-time-and-attendance](https://no-cache.hubspot.com/cta/default/384059/86928552-0f15-4d0a-947d-d7ac9d790810.png)](https://cta-redirect.hubspot.com/cta/redirect/384059/86928552-0f15-4d0a-947d-d7ac9d790810) [Time and Attendance](https://blog.synerion.com/topic/time-and-attendance), [business case](https://blog.synerion.com/topic/business-case), [time and attendance solution](https://blog.synerion.com/topic/time-and-attendance-solution), [building a business case](https://blog.synerion.com/topic/building-a-business-case) ## Read On ### [How Are Staff Absences Impacting Your Business? While absences happen, absenteeism is associated with a lot of negative outcomes that management...](https://blog.synerion.com/how-are-staff-absences-impacting-your-business) ### [How Time & Attendance Data Can Help You Make Business Decisions One of the hardest tasks in management is making good decisions that benefit both your employees...](https://blog.synerion.com/how-time-attendance-data-can-help-you-make-business-decisions) ### [How Much Time is Being Wasted With Your Current Time Tracking System? Have you calculated how many hours you’re wasting on your current time tracking system? Whether you...](https://blog.synerion.com/how-much-time-is-being-wasted-with-your-current-time-tracking-system) ![Synerion](https://blog.synerion.com/hubfs/raw_assets/public/Synerion_April2020/images/footer-logo-300x111.png) Synerion is an award winning leader in cloud workforce management software with over 30 years of experience, 5,000,000 users, and 7,000 installations globally. Synerion offers time and labour, advanced scheduling, absence management, labour allocation, timesheets, coreHR and more. 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