A workforce management system is a great way to save your business money, time, and resources, but actually implementing that system can seem daunting. A cloud-based workforce management software system saves money and time for businesses looking for a quick fix to their tracking issues.
These are just five great reasons to implement a cloud-based workforce management system at your business.
No Equipment Upgrades Required
One of the major costs associated with workforce management software used to be the constant upgrades to keep that software current. With every new version and upgrade, business owners would also have to upgrade their hardware. With a cloud-based workforce management system, there’s no need to factor in the costs of equipment upgrades to keep that system up-to-date.
Reduced IT Costs
Implementing a workforce management system used to come not just with software and hardware costs but also personnel costs. While a company could get support for their workforce management software, they needed someone on-site to maintain that hardware and provide troubleshooting in conjunction with the software’s support personnel. This additional cost often made it unfeasible for smaller businesses to purchase a workforce management system. With a cloud-based workforce management system, additional IT personnel is not required because all updates and troubleshooting are performed at a centralized site by the company offering that system.
Start Up Fast
Anyone who has implemented new software in-house understands the challenges with that process. First, you need to purchase the software and hardware. Then you need to learn about set-up and maintenance. Once that’s completed, you need intensive training and validation of the system. Finally, you can roll it out to the entire company. This process can take anywhere from weeks to months and requires serious manpower. A cloud-based workforce management software system takes the all the set-up and validation out of the equation. Since the system is already established on the cloud, training is the only step companies need to take to implement the system. This allows companies to reduce personnel expenses during implementation and start seeing the benefits of their workforce management system fast.
Minimal Downtime
An on-premise workforce management system doesn’t only require increased costs for IT personnel and equipment but also time lost during downtimes. Maintaining on-premise equipment comes with breakdowns and updates that require taking that system down. When IT personnel are contracted rather than full time, that may result in your system being down for hours or days and even with a full time IT employee, an equipment failure may tie-up funds and time. Cloud-based systems experience minimal downtime because of the redundancy built into the system by the company hosting that system. When downtime is required, it’s scheduled in advance and during traditionally slow times such as weekends and evenings. This reduction in downtime allows your company to reap the full benefits of their workforce management system.
Better Security
Maintaining security is a challenge for even the most seasoned IT employees and on-premise hardware makes security much more of an issue. IT personnel need to maintain the integrity of that hardware and address challenges when using the software. A cloud-based workforce management system keeps company data at an off-site, secure location and businesses work with the system provider to address ongoing security concerns rather than trying to address them alone.
A cloud-based workforce management system is a great way to gain all the advantages of an on-premise system with none of the drawbacks. By outsourcing the hardware, IT, and security needs associated with workforce management systems, businesses can focus solely on implementing that system within their company.
