Here is an interesting article by Bruce Anderson; president of TimeandAttendanceCompare.Com in which he identifies the 5 reasons Time and Attendance Software Implementations Exceed Budget. When it is time for your company to begin your implementation process, these are the things you hope to avoid.
Let’s highlight on the important points on this article and give an alternate point of view on how to keep your time and attendance implementation from exceeding budget. In no particular order the top 5 reasons were as follows:
1. Time and Attendance System Implementation Scope not defined
2. Time Attendance Software Implementer's access to time and attendance Payroll, HR and IT resources are limited
3. Lack of experience from the Time and Attendance Tracking Software implementer
4. The project time was under quoted
5. Unforeseen computer errors and conflicts
Research is key. You need to figure out what you want to improve on from your current system, what specific functionality you need and make sure that the new solution can accomplish that, so you won’t have to worry about reason number 1.
Next, do some background research on your potential vendors! Ask for potential references of clients in the same industry, same employee size, same geographic, or using a similar solution, etc. Get a variety of different references to make sure that the vendor you choose is qualified and experienced and avoid reasons 3 and 4.
Now don’t think that once you have made your final decision on solution you are done. It is unrealistic to think that all implementations go on without a hitch. Have the necessary people available to the implementation team in the case any issues or questions arise. It is essential for someone to take ownership of this project. Implementations are a two way process. Work together with the implementation team to ensure that the project moves as quickly and smoothly as possible and forget about reason 2.
In regards to the last reason, unfortunately this is something that is out of your control. That’s why you should focus on the aspects that you can control, so the project doesn’t exceed budget. Shopping for a new time and attendance solution isn’t as simple as buying a new pair of shoes. You need to do your research, compare prices, and be involved with the process to ensure you get the best solution to meet your company’s specific needs, and stay within your budget.
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