--- title: Choosing The Right Payroll Provider For Your Business and What to Consider In The Process description: Payroll Administrators know that its vital for any business to invest in an accurate payroll system but before doing so, there are points to consider. image: https://blog.synerion.com/hs-fs/file-803534038-jpg/blog-files/shutterstock_109428935a-300x200.jpg --- [![logo-optimized](https://blog.synerion.com/hs-fs/hubfs/logo-optimized.jpeg?width=185&height=69&name=logo-optimized.jpeg "logo-optimized")](https://www.synerion.com) - [Client Support](https://www.synerion.com/client-support/) - [Request a Demo](https://offers.synerion.com/request-a-demo) - [Contact Us](https://offers.synerion.com/ca-contact-us) - [FR](https://www.synerion.com/fr/our-people/) - [Products](https://www.synerion.com/agile/) - [Agile Workforce Suite](https://www.synerion.com/agile/) - [Enterprise Suite](https://www.synerion.com/enterprise-suite/) - [Solutions](https://www.synerion.com/workforce-management/) - [Workforce Management](https://www.synerion.com/workforce-management/) - [Time & Attendance](https://www.synerion.com/time-attendance/) - [Time Clocks](https://www.synerion.com/time-clocks/) - [Employee Scheduling](https://www.synerion.com/employee-scheduling/) - [Absence Management](https://www.synerion.com/absence-management/) - [Labour Costing](https://www.synerion.com/labour-costing/) - [Mobile & Tablet](https://www.synerion.com/mobile-tablet/) - [Reporting & Analytics](https://www.synerion.com/reporting-analytics/) - [Integrations](https://www.synerion.com/integrations/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Our People](https://www.synerion.com/our-people/) - [Blog](https://blog.synerion.com/) - [Products](https://www.synerion.com/agile/) - [Agile Workforce Suite](https://www.synerion.com/agile/) - [Enterprise Suite](https://www.synerion.com/enterprise-suite/) - [Solutions](https://www.synerion.com/workforce-management/) - [Workforce Management](https://www.synerion.com/workforce-management/) - [Time & Attendance](https://www.synerion.com/time-attendance/) - [Time Clocks](https://www.synerion.com/time-clocks/) - [Employee Scheduling](https://www.synerion.com/employee-scheduling/) - [Absence Management](https://www.synerion.com/absence-management/) - [Labour Costing](https://www.synerion.com/labour-costing/) - [Mobile & Tablet](https://www.synerion.com/mobile-tablet/) - [Reporting & Analytics](https://www.synerion.com/reporting-analytics/) - [Integrations](https://www.synerion.com/integrations/) - [Industries](https://www.synerion.com/manufacturing/) - [Why Choose Us](https://www.synerion.com/why-choose-us/) - [Our People](https://www.synerion.com/our-people/) - [Blog](https://blog.synerion.com/) - [Client Support](https://www.synerion.com/client-support/) - [Request a Demo](https://offers.synerion.com/request-a-demo) Menu ## Synerion Blog # Choosing The Right Payroll Provider For Your Business and What to Consider In The Process [Team Synerion](https://blog.synerion.com/author/team-synerion) May 9, 2013 10:57:00 AM ![choosing-the-right-payroll-provider-for-your-business](https://blog.synerion.com/hs-fs/file-803534038-jpg/blog-files/shutterstock_109428935a-300x200.jpg?width=350&name=shutterstock_109428935a-300x200.jpg "choosing-the-right-payroll-provider-for-your-business") Payroll Administrators know that its vital for any business to invest in an accurate payroll system. Without one, challenges faced can be complex, and sometimes hard to deal with. [Manually adjusting and correcting errors](https://blog.synerion.ca/your-guide-to-creating-an-employee-schedule) is tiresome and can result in negative impacts due to human error. With emerging technologies and a well groomed workforce software and system, eliminating payroll errors before they happen is no longer an obstacle for your business. Here are the top payroll challenges for any business: **Compliance** Complying with legal frameworks and industry specific requirements is key. Changes in legislation should be monitored by payroll providers so that adjustments can be made when required. Tailoring to the industry's unique requirements, the payroll system in place should ensure accuracy, piece of mind and help reduce the amount of time spent creating reports.   ---   **Accurate, Real-Time Reporting** A great benefit to real-time reporting, is that it offers a chance to prepare for future scenarios. Accuracy is crucial to payroll, having a system that will generate historical information would help both the employer and employee foresee any 'what if' scenarios for the future.   ---   **Technology and Maintenance Costs** Long term maintenance and acquiring technologies can be costly for any company. Payroll providers should stress their flexibility in keeping these costs low where possible. It is also important to be upfront about future costs and giving the client enough time to make decisions.   ---   **Security & Confidentiality** A secure payroll system is crucial to any business. Handling employee sensitive information in a modern technological era and protecting that data should be a priority. Emails, computer hard drives, and backups should all be encrypted. More and more companies are turning to more "greener" paperless approach and emailing payslips to their employees. These emails should be protected and can have disastrous effects if not.   ---   **Integration** A good payroll software easily integrates with other applications such as [Time & Attendance](http://www.synerion.com/time-and-attendance), [Scheduling](http://www.synerion.com/industries/long-term-care-scheduler), HR systems, and other accounting packages. In addition, companies that deploy an Enterprise Resource Planning (ERP) solution find that third-party payroll software is more suitable – for this reason it is advisable that the payroll solution is capable of integration.   ---   **Flexibility** Payroll solutions should be flexible, allowing the creation of as many scenarios as required. Companies who provide a limited number of fixed options is usually not desirable.   ---   **Resources** Resources are often scarce in a company’s payroll department and many smaller companies work payroll administration into the job description of employees in the HR or accounts departments instead of having a dedicated payroll administrator. Payroll administrators need to be up to date with current legislation and have a comprehensive understanding of what their role entails. Automated payroll systems and [Employee Self Service (ESS)](http://www.synerion.com/self-service/) portals help to ease the workload and assist employees with ad hoc requests and basic functions such as updating their details. Outsourcing the payroll function is also a solution for companies struggling with resources, and ensures that the payroll process is managed by specialists.  [![Staples-Case-Study-Free-Download](https://no-cache.hubspot.com/cta/default/384059/f3ca167b-7b4e-43ac-9018-064721f30c41.png)](https://cta-redirect.hubspot.com/cta/redirect/384059/f3ca167b-7b4e-43ac-9018-064721f30c41) [payroll system](https://blog.synerion.com/topic/payroll-system) ## Read On ### [Avoid These 5 Common Payroll Mistakes Everyone makes mistakes but payroll mistakes can have some serious effects on the bottom line of a...](https://blog.synerion.com/avoid-these-5-common-payroll-mistakes) ### [5 Payroll Problems You May be Overlooking Payroll pros know the danger of their profession. One wrong decimal point and you could be staring...](https://blog.synerion.com/5-payroll-problems-you-may-be-overlooking) ### [Eliminate Errors and Inefficiencies with Online Payroll Solutions No matter what your company's size or the nature of your business, payroll is always a primary...](https://blog.synerion.com/eliminate-errors-and-inefficiencies-with-online-payroll-solutions) ![Synerion](https://blog.synerion.com/hubfs/raw_assets/public/Synerion_April2020/images/footer-logo-300x111.png) Synerion is an award winning leader in cloud workforce management software with over 30 years of experience, 5,000,000 users, and 7,000 installations globally. Synerion offers time and labour, advanced scheduling, absence management, labour allocation, timesheets, coreHR and more. 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