It may seem futuristic or like something out of a sci-fi movie but biometric systems are making their way into workplaces in both high security and general public industries. From fingerprint timekeeping to hand print computer access, implementing a biometric attendance system can help save businesses thousands of dollars annually in time saved during payroll and in time theft.
Consider these advantages to using a biometric attendance system and ask whether it’s right for your organization.
Less Time Spent During Payroll
Even the best employees have their lapses. Traditional punch in systems are forgettable, particularly when using the computer or phone throughout the day. A biometric attendance system stands apart from other modes of timekeeping. Since employees must go to a separate terminal and use their fingerprint to record time, it makes timekeeping more memorable to employees and reduces the amount of “missed” punches.
Since biometric attendance systems are instantaneously recorded and logged into a time and attendance system, managers can quickly identify missed punches and fix timekeeping issues before it's submitted to payroll. Biometric attendance systems reduce missed punches and allows corrections before payroll is involved.
Reduction in Time Theft
Time theft can eat up to five percent of a company’s payroll costs and with other attendance systems, it’s hard to prevent these losses. Employees can simply hand their badge off to a co-worker to prevent clocking in late from lunch or punch in from their phone or another computer terminal to leave a few minutes earlier. While these forms of time theft seem innocuous, they add up quickly and can cost companies thousands to millions annually.
Biometric attendance systems eliminate buddy punching and time theft by requiring each employee be at their specified worksite to punch in. No one can steal or fake a fingerprint and with specific terminals to clock in and out, there's no chance of leaving early. Biometric attendance systems are one of the best ways to eliminate time theft in your organization.
Ensure Attendance
One of the new forms of timekeeping device allows employees to clock in from their smart phones or computers. While this seems like a great idea, requiring no additional technology to implement, in reality, these types of attendance system are a lightening rod for non-compliance. Employees end up clocking in from the parking lot or clocking out long after they leave. A biometric attendance system requires attendance at the worksite, not from blocks or miles away. If you need to ensure employee attendance at their job site, biometrics is the way to go.
Nothing To Lose
Many companies are still using badges or cards to log employee time. While this is a great idea in theory, in practice cards are lost, badges are misplaced, and HR spends more time reissuing timekeeping devices than actually using the system. With each lost badge, not only does the business lose money and time but also security may be at risk.
While the badge is lost, managers also lose time manually recording that employee’s time. With a biometric attendance system, there’s no need to worry about loss. Employers won’t need to reset door codes or inactivate cards.
A biometric attendance system is a great way for employers to ensure attendance, reduce time theft, and spend less time and money maintaining their timekeeping system. With simple set up and no need to reset or issue new tracking devices, managers, payroll, and HR can save time usually spent on maintenance of the system.
